ADMINISTRATIVE ASSISTANT / RECEPTIONIST

Bookkeeping Plus is an accounting and consulting firm just east of Indianapolis. Since 1987, owner Beth Marsh has been serving a wide variety of small businesses, nonprofits, government entities, and schools. The firm employs over 20 accountants and support staff in our own 7,000 sq. ft. office building. We continue to grow, and we seek experienced accountants to join our team. Most of our employees have been with us for many years, which we think says a lot about the job and the quality of life at our company. Your contribution will be valued here. 

JOB DESCRIPTION

The Administrative Assistant /Receptionist at Bookkeeping Plus provides a wide range of services that impacts almost every function in our office in Greenfield, Indiana.

SUBMIT COVER LETTERS AND RESUMES TO

RESUMES@BOOKPLUSINC.COM

DETAILED JOB DESCRIPTION

The Administrative Assistant /Receptionist at Bookkeeping Plus provides a wide range of services that impacts almost every function in our office in Greenfield, Indiana.  This position is the center of communications, organizing, support, and overall office operations. 

This is a very fast-paced office. Duties may include:

Communications and Reception

  • Answer phones and greet visitors

  • Assist clients with questions and needs

  • Manage intra-office communications

  • Manage mailings, emails, and outside communications

  • Manage calendars and scheduling

  • Route mail and deliveries

Organizing

  • Maintain and update records for clients and vendors

  • Maintain filing systems, both electronic and physical

  • Scan and organize documents

  • Retrieve and file documents

  • Manage inventory of checks and office supplies

Accounts Payable and Receivable

  • Receive and prepare deposits

  • Download clients’ bank statements

  • Download clients’ payroll reports

  • Enter data in QuickBooks

  • Prepare annual Form 1099s

Support and Other Duties

  • Assist the Office Manager with key functions

  • Assist the accountants and other staff as needed

  • Help make sure office is kept clean, safe, and fully operational

  • Coordinate requests for IT and equipment maintenance

  • Create spreadsheets upon request

  • Coordinate meetings, events, and lunches

  • Perform annual corporate entity filings

Success!

BENEFITS

Picture yourself working someplace you really like! Great colleagues, no congested downtown hassles, an owner committed to work-life balance, and lots of opportunities for learning and growth. Benefits and perks include:

  • Health Insurance (Plus Dental, Vision, and Life)

  • Competitive Salary

  • 401k with Employer Match

  • Paid Time Off Plus Paid Holidays

  • Comp Time Availability

  • Family-Friendly

  • Easy Commute from Indy, Opposite Rush-Hour Flow

JOB REQUIREMENTS

Education

  • High school diploma

Must-Have Experience

  • Five years in an administrative assistant or receptionist position

  • Bookkeeping experience

  • Organizational and multitasking skills

  • Great attention to detail

  • Ability to communicate well, both orally and in writing

  • Strong interpersonal skills

Nice-to-Have Experience

  • Associate’s degree in accounting or business administration

Software

  • Outlook, Excel, QuickBooks, and the ability to learn new applications

TO APPLY

  • Include a cover letter and resume (see above) that explains why you would make a great fit for Bookkeeping Plus, lists your salary requirements, and clearly states the position you are applying for.

  • Submit to this page or send other inquiries here.

At Bookkeeping Plus, we have spent three decades earning an outstanding reputation for professionalism, excellence, and integrity. That's why we have great opportunities for experienced accountants and support staff. Bring your skill to a place that cares about its employees and their success!

Bookkeeping Plus is an equal opportunity employer.