The Administrative Assistant /Receptionist at Bookkeeping Plus provides a wide range of services that impacts almost every function in our office in Greenfield, Indiana. This position is the center of communications, organizing, support, and overall office operations.

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This is a very fast-paced office. Duties may include:

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Communications and Reception

• Answer phones and greet visitors

• Assist clients with questions and needs

• Manage intra-office communications

• Manage mailings, emails, and outside communications

• Manage calendars and scheduling

• Route mail and deliveries

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Organizing

• Maintain and update records for clients and vendors

• Maintain filing systems, both electronic and physical

• Scan and organize documents

• Retrieve and file documents

• Manage inventory of checks and office supplies

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Accounts Payable and Receivable

• Receive and prepare deposits

• Download clients’ bank statements

• Download clients’ payroll reports

• Enter data in QuickBooks

• Prepare annual Form 1099s

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Support and Other Duties

• Assist the Office Manager with key functions

• Assist the accountants and other staff as needed

• Help make sure office is kept clean, safe, and fully operational

• Coordinate requests for IT and equipment maintenance

• Create spreadsheets upon request

• Coordinate meetings, events, and lunches

• Perform annual corporate entity filings

 

BENEFITS

Picture yourself working someplace you really like! Great colleagues, no congested downtown hassles, an owner committed to work-life balance, and lots of opportunities for learning and growth. Benefits and perks include:

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• Health Insurance (Plus Dental, Vision, and Life)

• Competitive Salary

• 401k with Employer Match

• Paid Time Off Plus Paid Holidays

• Comp Time Availability

• Family-Friendly

• Easy Commute from Indy, Opposite Rush-Hour Flow

 

JOB REQUIREMENTS​

Education:

• High school diploma

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Must-have Experience:

• Five years in an administrative assistant or receptionist position

• Bookkeeping experience

• Organizational and multitasking skills

• Great attention to detail

• Ability to communicate well, both orally and in writing

• Strong interpersonal skills

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Nice-to-have Experience:

• Associate’s degree in accounting or business administration

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Software:

• Outlook, Excel, QuickBooks, and the ability to learn new applications