Receptionist

ASSISTANT
OFFICE MANAGER

Bookkeeping Plus is one of the area’s largest non-CPA accounting firms (25 employees).  We are now hiring an Assistant Office Manager.

 

The new Assistant Office Manager will potentially become the new Office Manager. Our current Office Manager is gradually retiring, and for 17 years she has made this position the heart and soul of our company. She will be training her eventual replacement to become Office Manager.

SUBMIT COVER LETTERS AND RESUMES TO

RESUMES@BOOKPLUSINC.COM

Below is a list of the duties of the current Office Manager. The new Assistant Office Manager will work with the Office Manager on a variety of these duties and other related administrative tasks.

The current Office Manager has the front-line management responsibility for the staff, building, equipment, and day-to-day administration of our office in Greenfield, Indiana. 

OFFICE MANAGEMENT DUTIES

Administrative Department Management

  • Supervise Admin Department functions, including reception, clerical, bookkeeping, facility, customer service, and support staff functions

  • Manage Admin Department staff

Services to Staff

  • As regards administrative matters, provide supervision and support of all staff

Internal Accounting

  • Bills and Accounts Payable

  • Invoicing, Deposits, and Accounts Receivable

Payroll and Human Resources

  • Manage payroll; submit to third-party payroll company

  • Insurance and retirement benefits for staff

  • Work schedules and PTO

  • New hires and orientation

  • HR files and records

Services to Clients

  • Work with staff on providing excellent customer service to clients

Executive Assistant to CEO

  • Work closely with the CEO and assist the CEO in a variety of areas

Physical Facility

  • Supervise the operations, maintenance, and security relating to the office building, grounds, furnishings, utilities, etc.

Information Technology (IT)

  • Work closely with the company IT contractor in supervising the operation and maintenance of the office IT systems, software, and equipment

Regulatory Compliance

  • Manage and ensure local, state, and federal regulatory compliance in relation to the operations of the company, including hiring, employment, safety, etc.

Other

  • Phone answering and reception

  • Manage intra-office and external communications

  • Supervise filing systems and records

  • Make sure office is kept clean, safe, and fully operational

  • Plan staff meetings

  • Event planning

COMPENSATION

Our salary is very competitive and depends on your experience.  Benefits include:

  • Health Insurance (Plus Dental, Vision, and Life)

  • 401k with Employer Match

  • Paid Time Off Plus Paid Holidays

  • Comp Time Availability

  • Remote Access

  • Family-Friendly

  • Plus: The cutest office dog you have ever seen—a five-pound poodle!

 JOB REQUIREMENTS​

 Education:

  • Bachelor’s degree in a relevant business field (or associate’s degree and equivalent experience)

 Must-have Experience:

  • Five years in a similar management position

  • Bookkeeping experience

  • Experience with human resources and payroll

  • Multitasking (juggling many tasks at once!)

  • Organizational skills

  • Great attention to detail

  • Ability to communicate well, both orally and in writing

  • Strong interpersonal skills

 Software:

  • Outlook, Excel, QuickBooks, and the ability to learn new applications      


CONTACT US TODAY!

Bookkeeping Plus has great opportunities for experienced office managers. We are also a great place if you are returning to the workforce. Send us your resume today!

Success!

TO APPLY

  • Include a cover letter and resume (see above) that explains why you would make a great fit for Bookkeeping Plus, lists your salary requirements, and clearly states the position you are applying for.

  • Send other inquiries here.

At Bookkeeping Plus, we have spent three decades earning an outstanding reputation for professionalism, excellence, and integrity. That's why we have great opportunities for experienced accountants and support staff. Bring your skill to a place that cares about its employees and their success!

Person Checking the Phone

Bookkeeping Plus is an equal opportunity employer.