Below is a list of the duties of the current Office Manager. The new Assistant Office Manager will work with the Office Manager on a variety of these duties and other related administrative tasks.

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The current Office Manager has the front-line management responsibility for the staff, building, equipment, and day-to-day administration of our office in Greenfield, Indiana. 

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OFFICE MANAGEMENT DUTIES

Administrative Department Management

• Supervise Admin Department functions, including reception, clerical, bookkeeping, facility, customer service, and support staff functions

• Manage Admin Department staff

Services to Staff

• As regards administrative matters, provide supervision and support of all staff

Internal Accounting

• Bills and Accounts Payable

• Invoicing, Deposits, and Accounts Receivable

Payroll and Human Resources

• Manage payroll; submit to third-party payroll company

• Insurance and retirement benefits for staff

• Work schedules and PTO

• New hires and orientation

• HR files and records

Services to Clients

• Work with staff on providing excellent customer service to clients

Executive Assistant to CEO

• Work closely with the CEO and assist the CEO in a variety of areas

Physical Facility

• Supervise the operations, maintenance, and security relating to the office building, grounds, furnishings, utilities, etc.

Information Technology (IT)

• Work closely with the company IT contractor in supervising the operation and maintenance of the office IT systems, software, and equipment

Regulatory Compliance

• Manage and ensure local, state, and federal regulatory compliance in relation to the operations of the company, including hiring, employment, safety, etc.

Other

• Phone answering and reception

• Manage intra-office and external communications

• Supervise filing systems and records

• Make sure office is kept clean, safe, and fully operational

• Plan staff meetings

• Event planning

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COMPENSATION

Our salary is very competitive and depends on your experience.  Benefits include:

• Health Insurance (Plus Dental, Vision, and Life)

• 401k with Employer Match

• Paid Time Off Plus Paid Holidays

• Comp Time Availability

• Remote Access

• Family-Friendly

• Plus: The cutest office dog you have ever seen—a five-pound poodle!

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 JOB REQUIREMENTS​

 Education:

• Bachelor’s degree in a relevant business field (or associate’s degree and equivalent experience)

 Must-have Experience:

• Five years in a similar management position

• Bookkeeping experience

• Experience with human resources and payroll

• Multitasking (juggling many tasks at once!)

• Organizational skills

• Great attention to detail

• Ability to communicate well, both orally and in writing

• Strong interpersonal skills

 Software:

• Outlook, Excel, QuickBooks, and the ability to learn new applications      

CONTACT US TODAY!

Bookkeeping Plus has great opportunities for experienced office managers. We are also a great place if you are returning to the workforce. Send us your resume today!