DETAILED JOB DESCRIPTION

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The Office Manager at Bookkeeping Plus has the front-line management responsibility for the staff, building, equipment, and day-to-day administration of our office in Greenfield, Indiana. The Office Manager also serves as an executive assistant to the Owner/CEO.

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Our current Office Manager is retiring, and for 16 years she has made this position the heart and soul of our company. She will be training her replacement.

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This is a very fast-paced office with 25 employees. Duties may include:

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Administrative Department Management

• Manage Admin Department staff

• Supervise Admin Department functions, including reception, clerical, bookkeeping, facility, customer service, and support staff functions

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Services to Staff

• Provide supervision and support of all staff relating to administrative matters

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Internal Accounting

• Bills and Accounts Payable

• Invoicing, Deposits, and Accounts Receivable

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Payroll and Human Resources

• Manage payroll; submit to third-party payroll company

• Insurance and retirement benefits for staff

• Work schedules and PTO

• New hires and orientation

• HR files and records Services to Clients

• Work with staff on providing excellent customer service to clients

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Executive Assistant to CEO

• Work closely with the CEO in overall company management

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Physical Facility

• Supervise the operations, maintenance, and security relating to the office building, grounds, furnishings, utilities, etc.

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Information Technology (IT)

• Work closely with the company IT contractor in supervising the operation and maintenance of the office IT systems, software, and equipment

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Regulatory Compliance

• Manage and ensure local, state, and federal regulatory compliance in relation to the operations of the company, including hiring, employment, safety, etc.

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Other

• Manage intra-office and external communications

• Supervise filing systems and records

• Help make sure office is kept clean, safe, and fully operational

• Plan staff meetings

• Event planning

• Special projects

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BENEFITS

Picture yourself working someplace you really like! Great colleagues, no congested downtown hassles, an owner committed to work-life balance, and lots of opportunities for learning and growth. Benefits and perks include:

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• Health Insurance (Plus Dental, Vision, and Life)

• Competitive Salary

• 401k with Employer Match

• Paid Time Off Plus Paid Holidays

• Comp Time Availability

• Family-Friendly

• Easy Commute from Indy, Opposite Rush-Hour Flow

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JOB REQUIREMENTS​

Education:

• Bachelor’s degree in a relevant business field (or associate’s degree and equivalent experience)

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Must-have Experience:

• Five years in a similar management position

• Multitasking (juggling many tasks at once!)

• Bookkeeping experience

• Organizational skills

• Great attention to detail

• Ability to communicate well, both orally and in writing

• Strong interpersonal skills

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Software:

• Outlook, Excel, QuickBooks, and the ability to learn new applications